We seek a resourceful self-starter who can flexibly handle multiple projects simultaneously. Strong candidates for this position will have a knowledge of or interest in sustainable agriculture and food systems and be enthusiastic about RAFI's mission. The Operations Coordinator is responsible for maintaining RAFI’s technology, building, and grounds and providing general administrative support to the organization.

Job Responsibilities

Technology

• Serve as administrator for organizational online accounts; manage the organization’s password management system.

• Create and maintain a system for managing emails in the vault and admin email accounts.

• Create email accounts for new staff, manage vault and admin email accounts

• Ensure that Google Drive is well-organized and that staff know where files should go.

• Coordinate and manage technology necessary for remote and hybrid work arrangements.

• Maintain a list of technology assets, coordinate staff use of IT systems and equipment, and serve as primary contact for tech-related vendors and services to meet staff needs.

• Ensure that all staff have the necessary equipment and software to complete their jobs. Check in with staff regularly to ensure this.

• Regularly work on data cleaning in Salesforce, including deduplication, adding more info, etc.

Administrative Support

• Organize and maintain up-to-date contact lists, including vendor contacts, staff roster, and board roster.

• Arrange and coordinate travel, meeting space, and meal functions for any RAFI event, RAFI Board meeting, or for certain RAFI program work as requested, and provide needed logistical support. 

• Respond to general inquiries and voicemails on RAFI’s main phone line and route calls and inquiries to the relevant parties.

• Assist with general administrative tasks including preparing expense reports and drafting and/or formatting documents.

• Manage the AMEX Travel credit card and the admin credit card

• Provide HR support for hiring, orientation, and offboarding processes. 

Building & Grounds Maintenance

• Responds to and manages DPC building rental requests.

• Manage incoming mail and respond to other general office needs, including ordering and maintaining supplies for office, programs, and staff, considering cost and need. Makes bank deposits on mail days. 

• Manage supply storage areas and maintain a general inventory of items in storage.

• Maintain cleanliness and appearance of building and grounds, including conference spaces and common areas. Arrange maintenance and repairs as needed, and serve as primary contact for vendors including cleaning services, lawncare, pest control, water delivery, HVAC services, document shredding services, and printer/copier services.

• Coordinate fire inspection and ensure fire safety/compliance and regular maintenance of fire extinguishers.

Desired Qualifications

• Must be able to manage multiple tasks and assignments at once

• Previous experience working in a nonprofit setting

• Familiarity with Google Apps/Suite 

• Proficient in all Microsoft Office Applications

• Comfortable working in fast paced environment

• Able to adapt easily to changing environment 

• Flexible, must be available occasional weekends or evenings 

Compensation: Part-time, approximately 20 hours per week. The ideal candidate will be able to work approximately 4-5 hours 5 days a week during RAFI business hours (9-5 Eastern).  Hourly rate of $34.48. Part-time employees can participate in RAFI’s 401(k) program and paid holidays.

Location: Triangle region of North Carolina. Position is expected to spend 1-2 days in our Pittsboro office weekly.

How to Apply: Applicants should submit a resume, cover letter and professional references. We will begin reviewing applications on February 10 and will accept applications until the position is filled. In your cover letter, please state why you are interested in working for RAFI and share any skills or experiences that make you an ideal candidate for this position. Please no calls or emails.

RAFI’s Salary Rates: RAFI’s salary policy is implemented based on the goals of fair, clear and transparent criteria for salary rates with clear standards that minimize the effect of negotiation skills or preference. RAFI’s salary policy sets salary rates for positions based on the level of responsibility that the position holds. Given this, RAFI does not negotiate salary rates. 

COVID: RAFI’s workplace policies require all employees to be vaccinated against COVID-19 unless medical or religious exemptions exist.

Equal Opportunity Employer: RAFI is an equal opportunity employer and does not discriminate based on race, color, religion, national origin, gender, age, marital status, personal appearance, sexual orientation, family responsibilities, physical or mental handicap, matriculation, or political affiliation.

Work Authorization: RAFI does not sponsor work visas; this position requires authorization to work in the United States.

Inclusive Workplace: RAFI values an equitable and inclusive workplace. We are deeply committed to engaging the skills and leadership of people of color, LGBTQ persons, and others from diverse backgrounds. Research shows that often, women and people from underrepresented groups only apply to jobs for which they meet 100% of the qualifications. RAFI is interested in attracting a diverse pool of candidates who want to contribute as a part of a dedicated, hard-working, collaborative team, driven by equity. You need not check every box. If much of this describes you, we encourage you to apply.

About RAFI:  Rural Advancement Foundation International-USA (RAFI) challenges the root causes of unjust food systems, supporting and advocating for economically, racially, and ecologically just farm communities. We envision a thriving, sustainable, and equitable food system where farmers and farmworkers have dignity and agency; where they are supported by just agricultural policies; and where corporations and institutions are accountable to their community. To learn more, visit www.rafiusa.org